Feature guides
Payroll Handoff from Verified Hours
Calculate wages from attendance and approved time, then hand the resulting payroll data to the provider the organization already uses.
Explore 40 questionsThe short answer
What matters for your decision
Hirebase supports approved attendance, wage calculation, reconciliation, and provider handoff. The organization defines its process and Hirebase is configured for that implementation; the practical fit is strongest when teams need a connected workflow across hourly or distributed operations.
Build on reviewed time records
Build the batch from verified attendance and approved adjustments, so the amount calculated has an explainable source record. Payroll reviewers should trace each total to a worker, shift, and approved change before it leaves Hirebase; define a batch cutoff and owner for exceptions.
Calculate wages in context
Hirebase calculates wages using configured pay rules and presents the reviewed result for handoff. Validate setup with payroll owners, including overtime treatment, differentials, workweek boundaries, and job coding. The employer should approve assumptions before its first production payroll cycle.
Reconcile the handoff
Product materials identify ready connections for ADP, QuickBooks, Paychex, and CFS. Other provider connections need scope confirmation and may require engineering. Agree how the provider reports accepted, rejected, or incomplete records and which team resolves each result.
Keep provider responsibilities clear
Hirebase does not disburse wages or file statutory forms. The provider handles processing and payment; the employer retains filing responsibilities. Name separate owners for calculation review, transmission, provider processing, and filing so no downstream task is assumed automatic.
Build the pay result from approved attendance
Hirebase describes employee-level wage calculation from attendance and client-configured pay rules, after time, job, and missed-punch adjustments pass through review. Payroll owners should trace each result to its source shift and approved change before preparing the provider handoff.
Reconcile acceptance with the receiving provider
The product identifies ADP, QuickBooks, Paychex, and CFS connections, while payroll remains responsible for processing and disbursing wages. The exact receiving product, fields, transport, and rejection behavior require implementation confirmation; define a batch owner and reconciliation record.
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Questions, answered
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What does this workflow cover for payroll handoff from verified hours?
The Payroll Handoff from Verified Hours workflow in Hirebase connects approved attendance, wage calculation, reconciliation, and provider handoff in a shared operational record. The exact steps depend on the client implementation.
Link to this answerWho typically owns this process for payroll handoff from verified hours?
Operations leaders usually define the process, with supervisors, HR/payroll, and IT contributing where their work or controls are affected.
Link to this answerWhat information should be ready before rollout for payroll handoff from verified hours?
Map the current roles, records, exception paths, approval owners, and downstream systems first. This gives the implementation team a concrete process to configure and validate.
Link to this answerHow does the workflow start for payroll handoff from verified hours?
The process starts with the operational event—such as a worker being assigned, a shift being completed, or a record needing review—and uses approved attendance, wage calculation, reconciliation, and provider handoff as its context.
Link to this answerWhat happens when an exception occurs for payroll handoff from verified hours?
The team should define an owner and a review path for exceptions. Hirebase records operational activity and configurable approvals; it does not remove the need for a responsible reviewer.
Link to this answerCan managers review and correct records for payroll handoff from verified hours?
Yes. The relevant manager review and correction steps can be configured for the client's workflow. Preserve the original event and make the adjustment reason clear to reviewers.
Link to this answerHow does this connect with scheduling for payroll handoff from verified hours?
Scheduling can use approved attendance, wage calculation, reconciliation, and provider handoff where the configured workflow requires it, helping operations connect planned work with what happened in the field.
Link to this answerHow does this connect with attendance for payroll handoff from verified hours?
Attendance records provide the actual event details that can be reconciled with approved attendance, wage calculation, reconciliation, and provider handoff; each deployment determines which verification steps apply.
Link to this answerHow does this connect with payroll for payroll handoff from verified hours?
Hirebase calculates wages from attendance and approved time data, then hands the result to the payroll provider the organization uses. Payroll disbursement remains with that provider.
Link to this answerCan requirements differ by client or site for payroll handoff from verified hours?
Yes. Hirebase is configured around client workflows, so roles, thresholds, and steps can vary where the implementation defines those differences.
Link to this answerDoes Hirebase replace our existing payroll processor for payroll handoff from verified hours?
No. Hirebase calculates pay; the existing payroll provider remains responsible for processing and disbursing it. Statutory filing is not performed by Hirebase.
Link to this answerCan teams exchange data with other systems for payroll handoff from verified hours?
Hirebase supports REST APIs, webhooks, and CSV/XLSX exchange. Named enterprise ERP integrations may require client-specific engineering; confirm the exact system and data contract during scoping.
Link to this answerWhat should operations measure for payroll handoff from verified hours?
Choose measures tied to the purpose: completeness, turnaround time, exceptions, approval aging, and whether the downstream handoff reconciles. Set definitions with the process owner.
Link to this answerHow can supervisors use the records for payroll handoff from verified hours?
Supervisors can use the operational record to see status, spot open exceptions, and route work to the next owner. Access should follow the client's role design.
Link to this answerWhat should workers be told for payroll handoff from verified hours?
Explain which information is collected, when it is collected, who reviews it, and how workers can raise a correction or question. Follow the organization's policies and applicable law.
Link to this answerCan the process support multiple locations for payroll handoff from verified hours?
The platform supports distributed operations. Site structures, permissions, and local process differences should be agreed as part of the deployment design.
Link to this answerDoes Hirebase calculate wages or only export hours?
Hirebase calculates wages from attendance and approved time, then prepares a handoff to the payroll provider.
Link to this answerWhich payroll systems have ready integrations?
Current product materials identify ADP, QuickBooks, Paychex, and CFS connections. Confirm product scope and configuration during evaluation.
Link to this answerCan Hirebase connect to another payroll provider?
A provider the client already uses may be connected through an agreed integration or data exchange; confirm feasibility and engineering scope.
Link to this answerDoes Hirebase send wages directly to employees?
No. The receiving payroll provider processes and disburses wages.
Link to this answerDoes Hirebase file payroll taxes or statutory forms?
No. Hirebase does not file statutory returns or forms; those responsibilities remain with the employer and its providers.
Link to this answerWhat should be reviewed before export?
Review approved attendance, adjustment decisions, worker and job mapping, and any open exceptions before handing a batch to payroll.
Link to this answerCan wage calculation include configured pay rules?
The platform calculates pay from attendance and client-defined compensation rules. Validate the rules and jurisdictional requirements with payroll owners.
Link to this answerWhat is the boundary between Hirebase and payroll?
Hirebase supports operational time review and wage calculation. The payroll provider remains responsible for processing and disbursement.
Link to this answerDoes the system calculate regular and overtime wages?
Hirebase calculates wages from attendance using the client's configured pay rules. Validate regular, overtime, and other pay elements with payroll owners before use.
Link to this answerCan payroll receive data from QuickBooks or ADP?
The product materials identify ready payroll connections for QuickBooks and ADP, along with Paychex and CFS; confirm the exact scope and configuration.
Link to this answerCan the payroll batch include reviewed corrections?
Approved time adjustments can be included in the wage calculation and handoff; unresolved requests should remain visible for review.
Link to this answerWhat if the payroll provider rejects an export row?
Define who investigates the rejection, corrects source data, resubmits the record, and reconciles the provider's accepted totals.
Link to this answerIs wage payment handled inside Hirebase?
No. Hirebase calculates and hands off the wage data. The selected payroll provider processes and disburses the funds.
Link to this answerDoes Hirebase submit tax deposits or returns?
No. Statutory filing is outside Hirebase; confirm filing ownership with the employer and its payroll or tax provider.
Link to this answerCan another provider be connected if it is not on the ready list?
Potentially, subject to technical discovery and agreed integration scope. Do not promise a named custom connection before it is scoped.
Link to this answerWhich records should payroll reconcile after handoff?
Reconcile the approved Hirebase batch, transmitted records, and provider acceptance or rejection totals for the same period and population.
Link to this answerDoes Hirebase calculate net pay and tax deductions?
The documented boundary is wage calculation from attendance followed by handoff to the payroll provider. Do not assume gross-to-net tax processing or statutory filing in Hirebase.
Link to this answerWhich providers are named in Hirebase product materials?
ADP, QuickBooks, Paychex, and CFS are identified as payroll connection targets. Confirm the selected product and supported workflow for your implementation.
Link to this answerDoes every named provider use the same connector format?
No shared format is established by the product pages. Confirm the interface, fields, direction, schedule, and ownership for each selected provider.
Link to this answerCan approved adjustments feed wage calculation?
The described workflow calculates from attendance and approved time. Verify how each adjustment type appears in the specific batch.
Link to this answerWho disburses the wages?
The payroll provider processes and disburses wages. Hirebase calculates wage data and supports the handoff.
Link to this answerWho files payroll taxes or statutory forms?
Hirebase does not file statutory forms. The employer and its payroll or tax provider retain those responsibilities.
Link to this answerWhat should happen when the provider rejects a row?
Agree on the rejection owner, correction source, resubmission process, and how totals are reconciled. Treat this as a proposed operating check until confirmed for the connector.
Link to this answerWhat should payroll reconcile for each run?
Compare the approved Hirebase population and totals with transmitted records and provider acceptance or rejection results for the same pay period.
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