Shift Scheduling & Crew Dispatch
Engineered for High-Turnover Operations
Ditch fragile spreadsheets and disconnected scheduling apps. Hirebase combines a drag-and-drop Master Project View, real-time 8-status shift telemetry, and compliance-gated worker dispatch inside one unified system of record.
Live Field Telemetry
An 8-status vocabulary that tracks every shift in real time
Hourly and distributed field operations cannot rely on a simple binary of "scheduled" vs. "done". Hirebase provides complete visibility from planning to payroll reconciliation.
Shifts created by dispatchers or Project Managers that have not yet been published to worker mobile apps. Prevents partial schedules from causing field confusion.
The schedule is live. The worker has accepted the assignment, but has not yet reached the job site or cleared the 250m geofence and biometric verification.
Worker has successfully cleared the 5 verification gates (geofence, AI face liveness, safety questionnaire, roster check, server timestamp) and is actively working.
Shift concluded with verified exit photo, closing safety questionnaire, and automated break duration reconciliation ready for supervisor payroll sign-off.
Worker failed to clock in within the configured grace period. Triggers automatic supervisor alerts, opening the shift for emergency backup roster dispatch.
Worker forgot to punch out or experienced connectivity loss. Enters a dedicated exception queue requiring typed supervisor and worker reconciliation notes.
A qualified worker arrived on site and clocked in with manager permission without an advance schedule. Automatically captured and flagged for PM review.
The system detects overlapping shift assignments, travel time impossibilities between job sites, or overtime threshold breaches before publishing.
Master Project View: Dispatch hundreds of crews without cognitive overload
Organized by Project Manager, job code, and site location. Dispatchers can view active job cards, assigned employee chips, and live status dots in real time. Need to fill an empty post? Drag an available worker from the right-hand drawer directly onto the card.
Platform Architecture
Built for operations that cannot afford dispatch errors
Every feature in Hirebase scheduling is designed to reduce supervisor friction, guarantee compliance before shift dispatch, and eliminate payroll disputes.
Master Project View (PM Roster Board)
Group shifts by Project Manager, client account, or job site. See assigned worker chips, real-time punch statuses, and total budgeted hours in a single high-density operational view.
Available Employee Drawer
Searchable real-time pool of unassigned employees filtered by trade, language fluency, proximity to site, and certified qualifications. Drag and drop directly onto job cards.
Compliance-Gated Dispatch Activation
Hard-blocks un-onboarded or non-certified personnel from being dispatched. Workers must complete mandatory I-9 forms, policy sign-offs, and scored training quizzes (75%+ pass mark).
Explicit Save & Publish Control
Eliminate notification spam and accidental dispatch. Schedulers draft and balance crews across the week, pushing updates to field mobile devices only when explicitly published.
Automated Exception & No-Show Alerts
Instant telemetry when a crew member is late or out-of-bounds. Reassign shifts with single-click replacement dispatch to maintain strict client SLAs.
Seamless 5-Gate Attendance Hand-Off
Published shifts seamlessly synchronize with the mobile time clock, enforcing 250m geofences, AI face liveness anti-spoofing, and automated gross wage calculations.
Connect schedules directly to 5-gate verified attendance
Schedules publish directly to worker smartphones, enforcing 250m geofence boundaries, AI face liveness anti-spoofing, and automated payroll calculation.
Frequently Asked Questions
Workforce scheduling and dispatch questions answered
How does Hirebase prevent scheduling unqualified or non-compliant workers?
Hirebase enforces automated compliance gates between the onboarding repository, the LMS, and the Master Project View. If an employee has an incomplete I-9, an unsigned harassment policy, or has not passed the required scored safety course with at least 75%, their profile chip is locked from being scheduled or dispatched to field rosters.
What happens when a scheduled worker does not show up?
When a worker fails to punch in within the client-configured grace period after the shift start time, the shift status transitions automatically to 'No Show'. Hirebase alerts the assigned Field Manager and Project Manager, allowing them to open the Available Employees drawer and dispatch an immediate replacement from nearby qualified staff.
How does the Master Project View handle complex multi-site operations?
The Master Project View organizes operations by Project Manager, location, or customer contract. Dispatchers can review daily and weekly schedules across hundreds of simultaneous job sites, monitor live status dots (Punch In, Punch Out, No Show) in real time, and audit total labor hours against contracted budget limits.
Does the schedule automatically feed into payroll calculation?
Yes. Because scheduling, verified geofenced attendance, and wage calculations share the same single system of record, actual punch times are reconciled against scheduled shifts. The system automatically computes regular hours, overtime, meal penalties, and shift differentials, feeding ready export batches directly into QuickBooks, ADP, Paychex, and CFS.
Can Hirebase accommodate union work rules and complex overtime rules?
Yes. As a Platform as a Service (PaaS) deployed inside your own dedicated Azure tenant, Hirebase is configured around your exact union agreements, consecutive-day overtime rules, rest-break timing requirements, and supervisor approval hierarchies without forcing you into rigid off-the-shelf software constraints.
Total control over every shift.
Zero dispatch confusion.
Discover how Hirebase's Master Project View and 8-status shift telemetry eliminate no-show blind spots and automate payroll hand-off.