Subcontractor Compliance & Credential Gating.
Deploying unverified trade contractors risks massive regulatory fines, insurance denials, and ghost billing. Hirebase automatically gates worker dispatch by active insurance, verified certifications, and mandatory pre-shift safety checklists.
Auto-Gated
Workers cannot be dispatched if insurance or trade certifications have lapsed.
Site Inductions
Mandatory pre-shift safety questionnaires and quizzes scored before punch unlock.
Audit-Ready
Vendor invoices verified directly against geofenced biometric shift telemetry.
W-2 & 1099
Unified operational management with clean regulatory segmentation.
End-to-End Compliance
Protecting high-liability sites from uncertified labor
When general contractors or facility owners face safety audits or injury claims, untracked subcontractor records lead to massive liability. Hirebase replaces scattered filing cabinets with automated, audited operational gates.
Document Expiration Alerts & Dispatch Lock
Track COIs, OSHA-10/30 cards, trade licenses, and background checks. The system triggers automated renewal notifications and prevents scheduling when expired.
Mandatory Pre-Shift Safety Questionnaires
Before the mobile time clock allows punch-in, technicians must complete tailored safety checklists, confirm PPE compliance, and acknowledge site hazards.
Geofenced Proof-of-Presence Telemetry
Subcontractor hours are validated by location radius down to 10 metres. Eliminate inflated invoices with tamper-proof site entry and exit timestamps.
Site Credential Validation in Mechanical Operations
Digital safety and credential gating validated on the technician's device.
Operational Fit: Subcontractor Compliance
Hirebase is designed for enterprises managing complex external workforces across high-liability environments.
Ideal Operational Fit
- General contractors, facility management firms, and industrial operators managing mixed W-2 and 1099 workforces
- High-liability job sites with strict OSHA, insurance, and client-mandated safety certification requirements
- Operations experiencing vendor billing disputes, unverified contractor hours, or ghost staffing
- Companies requiring automated document expiration alerts and real-time dispatch lockouts
- Multi-location enterprises with over 150 subcontracted or specialized field trades across active job sites
Not Designed For
- Static professional services firms with informal freelancer agreements and zero physical site liability
- Small contractors with fewer than 15 hourly workers operating without formal compliance mandates
- Organizations seeking simple PDF storage repositories without automated shift dispatch gating
- •Geofence perimeters are admin-selected per job location and can be configured down to 10 metres (250m is a configuration option, not a universal platform default).
- •Safety questionnaire sequences, training activation gates, and manager review tiers are tailored per client implementation rather than enforced as a rigid software template.
- •Current live customer deployments are located in North America; Azure architecture provides global technical deployability.
- •Native payroll connectors are ready for ADP, QuickBooks, Paychex, and CFS. Enterprise ERP connections (SAP, Oracle, Workday, Dynamics) are engineered per client implementation.
Subcontractor Inquiries
Frequently asked questions on subcontractor compliance
Key questions risk managers, general contractors, and project executives ask.
How does Hirebase prevent uncertified subcontractors from working on high-liability sites?↓
Hirebase enforces automated activation gates on worker dispatch. Subcontractors cannot be scheduled or clock in to a shift unless all mandatory trade licenses, certificates of insurance (COI), and completed site safety courses are active and validated in the system of record.
What happens when a subcontractor's insurance or certification expires?↓
Hirebase alerts both the subcontractor and the operations coordinator 30, 15, and 7 days prior to expiration. If a document expires, the system automatically revokes shift dispatch eligibility until a renewed document is submitted and approved by the compliance officer.
Can we require pre-shift safety checklists before work begins?↓
Yes. Operations coordinators can configure mandatory pre-shift questionnaires directly on the mobile app. Workers must verify personal protective equipment (PPE), review site hazard protocols, or sign tool inspection acknowledgments before their shift timer activates.
How are subcontractor hours reconciled for vendor billing and invoice audits?↓
Hirebase matches verified biometric and geofenced punch telemetry against contracted vendor rates, automatically calculating payable regular and overtime hours with full manager audit logs. Disputed or ghost hours are eliminated prior to invoice approval.
Does Hirebase support both direct W-2 employees and 1099 subcontractors in one system?↓
Yes. Hirebase manages the complete worker lifecycle across diverse labor classifications, maintaining strict operational segmentation for compliance reporting, insurance audits, and separate payroll or accounts payable exports.
One record. Application to exit.
Nothing rekeyed.
We will map Hirebase to your compliance framework,
your ERP and your region.