Stop Billing Disputes & No-Shows. Protect Your Staffing Margins.
Proven across US field operations and expanding globally. Hirebase gives staffing and manpower agencies tamper-proof attendance logs that enterprise clients approve without question. By pairing 1.5-second mobile facial liveness verification with 10-metre GPS geofencing, agencies eliminate muster-roll deductions, stop buddy punching, and automate audit-ready client invoicing under a flat enterprise license.
100% Gated
Shift Dispatch Gates
Uncertified or expired candidates locked off client shifts automatically
0 No-Shows
Live Roster Telemetry
Instant alerts and backup dispatch when workers don't punch in on time
Audit-Ready
Client Invoicing
Verified location, timestamps, and biometrics defend invoice accuracy
Every week is intake week, and every placement is a liability.
A staffing agency isn't onboarding once—it's onboarding constantly. New candidates, changing venue placements, new client sites, and compliance files that must be complete before anyone punches in.
When venue clients ask whether billed hours actually occurred on site, “we think so” is not an acceptable answer. Hirebase attaches a geofence check, a live photo and a timestamp to every punch, so attendance proof is a record, not the agency's word. Candidate files stay compliant before dispatch through the same bilingual onboarding flow.
Single Placement System of Record
Retains worker assignment history across recurring placements so returning workers never need re-registration.
Multi-Language Onboarding & LMS
Multi-language self-registration and mobile LMS with automated qualification gates that prevent uncertified or expired workers from being dispatched to client sites.
Master Scheduling & Dispatch
Drag-and-drop Master Project View with explicit schedule publishing. Tracks No Show, Missed Punch, and Conflict with mandatory reason logs.
Configurable Attendance Verification
Per-site geofences and mobile face-liveness checks can be combined with client-selected safety steps in the attendance workflow.
Enhanced Punch Reconciliation
The Enhanced Punch report reconciles shift hours against physical distance, travel time, traffic time, map pin and selfie timestamps.
Find the right candidate for a placement, not just whoever is free.
Filter your roster live by language, gender, flexibility and per-skill experience thresholds, so a dispatcher is choosing from candidates who actually qualify, not just whoever shows up as free.
Live Candidate Roster
Emily Carter
Commercial Cleaner
Sofía Ramírez
Event Housekeeping
Andrés Gómez
Site Warehouse Helper
Multi-Criteria Qualification
Filters language, gender preference, and minimum experience months on top of Yes/No skill flags per skill category.
Assignment History Records
A dedicated Assignment History tab on the candidate profile keeps prior placements on record for a returning worker, alongside Status Logs, Notes and Experience.
Qualification Filters, Live
Skill flags, language, gender preference and minimum experience months narrow the roster to who actually qualifies for a placement, before a dispatcher ever picks up the phone.
An example of a configured attendance workflow
A client can combine a per-site geofence, mobile face liveness, and its selected safety questions. The steps and their order are configured for that client.
Geofence Check
Punch location checked against the site boundary
Mobile Face Liveness
Liveness and anti-spoofing check at punch submission
Safety Sign-Off
Client-selected safety questions, where configured
Enhanced Punch Report
Every completed punch reconciles against job address, distance, travel time and traffic time, with the in/out verification selfie and map pin attached to the same record — ready to hand off to ADP through the running Time, Approvals & Payroll connection.
Geofenced Biometric Time Clock
Configurable punch verification on worker smartphones.
Bilingual Onboarding & LMS
Scored training courses with automated readiness verification.
Staffing Agency Operations Guide
Candidate onboarding, compliance verification (I-9, W-4, W-2, EDD), and dispatch.
Comparing Commercial Staffing & ATS Platforms?
See how Hirebase compares directly against legacy agency software on native 3D facial liveness, offline tablet kiosks, and flat enterprise licensing with zero per-recruiter seat taxes.
Staffing workforce execution & dispute defense decision criteria.
Compare Hirebase against generic staffing ATS platforms and standalone time-tracking apps across mission-critical placement, attendance verification, and billing requirements.
| Operational Requirement | Hirebase Platform | Generic Staffing ATS (Bullhorn, Avionté) | Point Time Tracking Apps (Deputy, When I Work) |
|---|---|---|---|
| Unified ATS & Frontline Execution | Dual-mode switcher (ATS/Dispatch ⇄ B2B Sales CRM) with shared candidate roster, job orders, and punch logs | ~Recruiting and applicant workflows only; zero biometric attendance, face liveness, or GPS geofence enforcement | Basic clock-in/out apps completely disconnected from candidate onboarding, compliance documents, and job orders |
| Bilingual Onboarding & Compliance LMS | Mobile-first EN/ES self-registration with 12 initialed compliance policies and hard-gated training locks before placement | ~Static PDF document signing with manual recruiter compliance reviews causing candidate drop-off | Zero candidate onboarding, I-9 document verification, or pre-placement LMS training capabilities |
| Frontline Identity & Geofence Enforcement | On-device 3D facial liveness verification and 10m circular GPS geofence radius; punch button disabled until verified | ~Relies entirely on client-provided paper muster rolls or external unverified third-party punch files | Vulnerable to photo spoofing, buddy punching, and GPS mocking apps on unmanaged mobile devices |
| Client Invoicing & Dispute Defense | Enhanced Punch reports with raw GNSS coordinates, distance from job site, transit times, and in/out photo audit trails | ~Aggregated timesheet hours that frequently result in 5–15% client billing holdbacks during disputes | Basic time card summaries lacking forensic evidentiary data required to overturn client billing rejections |
| Gross Wage Calculation & Payroll Handoffs | Shift-level gross wage calculations from verified punches handed off directly to ADP, Paychex, QuickBooks, or CFS | ~Back-office payroll modules often requiring complex batch file imports and manual correction rounds | Basic CSV timesheet exports requiring extensive manual spreadsheets and overtime formula adjustments |
| Pricing & Headcount Scale | Fixed enterprise licensing with zero per-candidate or per-placement fees; unlimited roster turnover included | ~$100–$250 per internal recruiter seat/month plus candidate texting and storage surcharges | $3–$6 per active employee/month—a compounding tax on high-turnover temporary workforce rosters |
Recover 5% to 15% in Disputed Billings
Enhanced Punch reports pair hardware GPS coordinates, transit times, and in/out selfie biometrics to eliminate muster-roll disputes and client invoice deductions.
Zero Per-Candidate Headcount Tax
Onboard, verify, and rotate thousands of temporary associates under fixed enterprise licensing without paying escalating per-user monthly software penalties.
Frequently asked questions about staffing workforce software.
Clear operational answers to how Hirebase handles client billing disputes, candidate qualification gating, no-show replacements, and enterprise licensing.
How does Hirebase eliminate client billing disputes for staffing agencies?
Staffing clients typically withhold 5% to 15% of invoice payments over disputed field attendance. Hirebase eliminates this dispute vector by generating audit-ready Enhanced Punch reports. Every billed shift includes physical GNSS coordinates, verified distance from the client job site, travel minutes, and selfie face-liveness photos taken at both clock-in and clock-out, giving agency billing controllers incontrovertible proof of delivery.
How does the platform prevent uncertified or non-compliant candidates from being placed on shifts?
Hirebase features an automated compliance activation lock. During mobile self-registration, candidates complete 12 mandatory compliance policies (including EEO, Harassment, and Meal Break initialing), upload required work authorization documents, and pass role-specific video LMS training. If a candidate's credentials expire or are incomplete, the system hard-locks their profile, preventing dispatchers from assigning them to active client job orders.
Can dispatchers manage rapid candidate replacements when a scheduled worker fails to show up?
Yes. Hirebase's Master Project View provides live shift telemetry with automatic 8-status lifecycle tracking. If a worker fails to punch in within their configured grace window, the system flags a 'No Show' exception and alerts dispatchers. Schedulers can instantly search the nearby pre-cleared candidate roster and dispatch an available replacement in under 90 seconds.
Why is flat enterprise licensing advantageous for high-turnover staffing rosters?
Traditional workforce software charges per-employee monthly fees ($3 to $6 per user/month), which penalizes staffing agencies that cycle hundreds or thousands of temporary workers through their roster each month. Hirebase uses fixed enterprise licensing with zero per-headcount tax, allowing agencies to onboard, verify, and rotate unlimited temporary workers without increasing software expenses.
Go deeper
Practical answers for your evaluation
A roster that turns over weekly,
on one single system of record.
We will map Hirebase to your compliance framework,
your ERP and your region.