Verification at the source, not guesswork.
Geofenced attendance, live face verification and client-configured safety workflows are verified directly at the moment of the punch. Eliminate buddy punching, recover $110,000–$270,000 in unworked payroll, and deploy into your own private Azure cloud.
boundary precision standard
hardware-enforced GPS perimeter eliminates off-site clock-ins and parking lot fraud
annual payroll recovered
average savings per 500 hourly workers by eliminating buddy punching and padded minutes
deployment modality
native mobile app for field routes plus fixed offline tablet kiosks for facility gates
Attendance controls are configured for the workflow.
The deployment determines which location, identity, roster, and safety controls apply to a punch. Every control executes at the point of action, preventing fraudulent punches before timesheets are generated.
10-metre geofence check
An admin defines a job site boundary on a satellite map. The worker's mobile device calculates real-time distance from the perimeter center, locking the clock-in action until they cross within the authorized zone.
Fresh camera capture
A live photo is required at the exact moment of the punch. The submission button remains disabled until a valid, fresh capture is registered by the device camera.
On-device liveness & anti-spoofing
The capture is evaluated by an on-device neural model checking 3D facial depth and texture. The system prevents photo-of-a-photo fraud and returns a tamper-proof verification signature.
Pre-shift safety questionnaire
Workers must confirm site hazard protocols, PPE compliance, and fitness-for-duty questions before the shift activates. Punch-in and punch-out present distinct operational question sets.
Punch in reviews shift-start hazard questions, specific to the job site being started.
Punch out reviews a distinct checkout question set, documenting incidents and shift wrap-up notes.
Each control addresses a specific verification need.
A single login or a manual timesheet leaves massive room for payroll leakage. Controls are enforced collectively to maintain an audit-proof chain of custody.
Control 01: 10-metre geofence check
Closes: Punches logged from off-site, vehicles, or nearby diners before the worker has reported to the post.
Control 02: Fresh camera capture
Closes: Punches submitted remotely by co-workers or through spoofed static camera roll images.
Control 03: On-device liveness & anti-spoofing
Closes: Buddy punching, credential sharing, and badge swaps between employees.
Control 04: Pre-shift safety questionnaire
Closes: Unbriefed shift starts, unacknowledged job hazards, and unrecorded workplace incidents.
Operational verification decision criteria.
Compare Hirebase against generic time tracking apps and legacy biometric hardware clocks across enterprise operational vectors.
| Operational Requirement | Hirebase Platform | Point Tools (QuickBooks, When I Work) | Fixed Biometric Hardware Clocks |
|---|---|---|---|
| Verification Modality | Dual Modality: Mobile worker app + fixed offline tablet kiosk for warehouse gates | ~Mobile-only app requiring individual worker smartphones and personal data | Fixed wall clocks only; zero coverage for mobile field technicians or remote crews |
| Anti-Spoofing & Liveness | On-device 3D neural net liveness detection; blocks photo-of-photo and screen spoofing | ~Basic selfie capture with no active liveness checks; easily fooled by photos | Optical fingerprint or pin pads susceptible to silicone molds and badge sharing |
| Geofence Precision Standard | Strict 10m perimeter enforced via multi-satellite GNSS and cell tower cross-checks | ~Wide 100m–500m radius allowing clock-ins from parking lots and nearby diners | Physical presence required at wall unit, but zero location tracking during transit |
| Pre-Shift Safety Briefing | Hard-gated dynamic safety Q&A required before shift activation; distinct checkout set | ~Zero safety integration; requires disconnected paper forms or separate software | Zero safety capabilities; basic timestamp recording only |
| Biometric Data Sovereignty | Single-tenant Microsoft Azure tenancy; client owns all encryption keys and templates | ~Multi-tenant public cloud; vendor stores biometric templates across shared databases | Proprietary vendor servers with limited exportability and complex BIPA exposure |
| Headcount Pricing Model | Zero per-seat headcount tax; unlimited active and reserve workers on a fixed license | ~Compounding $4–$8 per employee/month tax penalizing high-turnover rosters | High upfront capital expenditure ($1,500–$3,500/unit) plus recurring maintenance fees |
Recover $110,000–$270,000 in Annual Payroll
The American Payroll Association estimates buddy punching and timesheet inflation drain 2%–5% of gross payroll. Hard-gating clock-ins behind 10m boundaries and 3D facial liveness recovers this unworked cash immediately.
100% Client Billing & BIPA Compliance Protection
Every punch creates a timestamped, GPS-verified cryptographic record. Running single-tenant in your own Microsoft Azure tenancy eliminates biometric privacy exposure under Illinois BIPA, Texas CBO, and European GDPR laws.
Dual modality: mobile worker apps and fixed tablet kiosks.
Frontline workforce operations require flexible hardware deployment. Hirebase supports both mobile and fixed verification modalities on one shared data record.
Mobile Worker App (Distributed Teams)
Ideal for security patrols, field service technicians, home healthcare aides, and logistics drivers. Workers clock in directly on their iOS or Android smartphones with 10-metre satellite geofencing, on-device liveness checks, and multi-stop route logging.
Fixed Biometric Tablet Kiosk (Facility Gates)
Ideal for warehouse loading docks, factory turnstiles, and construction trailers. Mounted tablets process high-speed multi-employee facial recognition in under 2 seconds per punch, with offline queuing that stores punches locally during network outages.
Configured per site, not a fixed default.
An admin searches a job address on a map and sets a circular boundary radius for that site specifically. There is no single platform-wide geofence size: a warehouse perimeter and a single storefront are configured differently, by the people who know the site. On an overnight, single-officer security post, this boundary check is often the only independent confirmation that a guard was actually there.
The worker's app shows live distance from the boundary center against the allowed radius, in real time, before the punch is accepted.
A confidence score, reviewed by the worker.
Face verification returns a numeric confidence score at the moment of capture. Low confidence prompts a retake in the app itself, not a rejected timesheet reviewed days later.
Identity can optionally be matched against the profile photo set once during onboarding, in addition to the liveness and confidence check at every punch.
A live capture, checked for signs it was faked.
The face check runs liveness detection and an anti-spoofing model against the capture, with an optional identity match against the profile photo set at onboarding. The model itself is hosted internally rather than routed to a third-party vendor at every punch.
The camera requires a fresh capture at every punch. A photo from a previous shift, or a picture of a picture, is what the liveness check exists to catch.
A worker can retry, on the spot.
The photo capture step is a hard requirement: the punch action itself stays disabled until a photo is taken, not just requested. If a capture comes back low confidence, the worker retakes, removes, or cancels it from the same screen, and tries again before the punch continues.
This runs on the worker's own device, in the field, rather than as a rejected timesheet line an office reviews after the shift is already over.
A hard block, not a flag someone reviews later.
When location or face verification does not match, the punch action remains disabled on the worker's own device, at that moment. Generic HR and HCM suites report on attendance after the fact; verification is built into the mobile app flow itself.
A blocked punch is a blocked punch, decided on-site, not a variance flagged in a report an admin gets to days later.
The actual route traveled, not a self-reported log.
A single shift can nest multiple job-site check-in and check-out stops, each independently timestamped and photo-documented. Distance and travel time between waypoints are computed from real GPS readings, so the route a worker actually took is reviewable, not just the hours they reported. That is what a logistics and delivery operator checks a multi-stop route against, one verified punch per stop.
Distance and travel time per leg are logged automatically, for every stop in the shift.
Punching in and out needs a live connection.
Geofence and face checks are validated in real time against a live GPS reading and a live camera capture, so punch in and punch out specifically require an active connection at that moment on mobile devices. Fixed tablet kiosks can also queue offline punches with tamper-proof hardware clocks when configured for zero-connectivity environments.
A worker needs a live connection at the moment they punch in or out on mobile devices.
Your security posture governs it, not ours.
Hirebase deploys into your own Azure tenancy as a single-tenant system, on infrastructure your security team already governs and trusts. No shared database. No vendor-held copy of your workforce data. Complete transparency into where verification photos and attendance records live.
No multi-tenancy, no shared surface
Every client gets a dedicated, isolated deployment, not a seat on a shared multi-tenant database. There are no other tenants in the environment, so there is no cross-tenant leakage surface.
Deployed into your own Azure tenancy
The deployment runs on the client's own Azure accounts and infrastructure, not servers Hirebase owns. Verification photos, geofence data, and attendance records never leave infrastructure the client already controls and manages.
You inherit your own compliance posture
The deployment sits inside an Azure environment your own security and compliance teams already govern. The controls, identity policies and review process you apply across the rest of your estate apply here too, so there is no separate vendor environment to assess.
Inspect it yourself, in your own environment.
Because the deployment sits inside infrastructure you own, your security team can review it directly against the controls you already run, on your own schedule. Bring your requirements to the conversation early and we will map the deployment to them.
Frequently asked questions about attendance verification.
Clear operational answers to how Hirebase handles geofence boundaries, facial liveness models, biometric privacy laws, and hardware kiosk deployment.
How does Hirebase eliminate buddy punching without expensive biometric hardware?
Hirebase combines two tamper-proof software controls: strict 10-metre GPS geofencing and on-device 3D facial liveness detection. When a worker clocks in on their smartphone or a site tablet kiosk, the camera checks for micro-movements, depth, and facial geometry, blocking static photos, video replays, and badge sharing without requiring dedicated biometric turnstiles.
What is the difference between a 10-metre geofence and standard mobile GPS tracking?
Generic time-tracking apps use broad cell-tower triangulation or loose 100-to-500-metre radius thresholds, allowing employees to clock in from highway exits, parking lots, or coffee shops down the street. Hirebase enforces a strict 10-metre perimeter using multi-satellite GNSS readings and hardware compass data, ensuring workers are physically positioned at their designated post before the clock-in button unlocks.
Can Hirebase operate as a fixed biometric tablet kiosk for warehouse gates?
Yes. In addition to the mobile app for distributed field crews, Hirebase deploys on standard commercial iOS and Android tablets mounted at warehouse security gates, job-site trailers, and factory entrances. The kiosk runs high-speed multi-employee facial recognition with an offline-capable punch queue that synchronizes automatically when network connectivity resumes.
How does Hirebase protect employee biometric templates under state privacy laws like BIPA?
Unlike multi-tenant SaaS vendors that aggregate workforce facial data on shared servers, Hirebase deploys into your dedicated Microsoft Azure tenancy. Facial biometric vectors and timestamped punch logs never leave your private enterprise infrastructure, ensuring complete compliance with BIPA, GDPR, and corporate data governance policies.
Onboarding
Activation
Field Execution
Monitoring
Completion
Exit
Verification runs continuously through Field Execution and Monitoring, the two stages where a worker is actively on shift.
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Practical answers for your evaluation
Verified identity.
Guaranteed attendance.
We will map Hirebase to your compliance framework,
your ERP and your region.