Integration reference guides
Hirebase and ADP Payroll Integration Guide
Scope an ADP payroll handoff around Hirebase's documented payroll connection, approved attendance, and the exact ADP product and data contract your organization uses.
Explore 20 questionsThe short answer
What matters for your decision
Hirebase product materials identify ADP as a payroll connection target. Hirebase calculates wages from attendance and approved time, then hands the result to the payroll provider. The ADP product, interface, fields, and operating behavior must be confirmed for the implementation; ADP's own API documentation does not establish a particular Hirebase mapping or connector certification.
Start with the Hirebase payroll boundary
Hirebase documents attendance-based wage calculation, three adjustment queues, and payroll handoff to ADP or another processor. ADP remains responsible for payroll processing and disbursement; Hirebase does not file statutory forms. Confirm this division with payroll owners before selecting fields.
Name the ADP product and tenant
ADP operates multiple products and offers APIs and Marketplace integrations. Its API Central documentation describes product-specific APIs and use-case templates. Hirebase's product claim names ADP generally, so record the exact ADP product, country, company account, and approved interface during scoping.
Map the payroll records
Proposed implementation checks include employee and company identifiers, pay period, approved hours or calculated wage elements, job or cost code, and provider acceptance status. These are scoping questions, not a published Hirebase field map. Confirm direction, required values, and the source of truth with both system owners.
Prove the handoff with a controlled batch
Before production use, agree a representative test population and reconcile the Hirebase approved batch against ADP's accepted or rejected records. Define who handles unmatched employees, corrections, cutoff timing, credentials, and support escalation; the published Hirebase pages do not specify retry or error-recovery behavior.
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Questions, answered
20 of 20 questions
Does Hirebase list ADP as a payroll connection?
Yes. Hirebase product materials identify ADP among its payroll connection targets. The exact product and deployment scope still need confirmation.
Link to this answerWhich ADP product does the Hirebase connection support?
The general Hirebase product material does not specify a single ADP product. Name the client's ADP product and account during integration scoping.
Link to this answerIs Hirebase an ADP Marketplace certified app?
The product material identifies an ADP connection but does not establish Marketplace listing, certification, or a specific partner status. Verify any such claim separately.
Link to this answerDoes Hirebase calculate wages before sending data to ADP?
Hirebase describes calculating wages from attendance and approved time before payroll handoff. ADP remains the payroll processor.
Link to this answerDoes the connection send hours or a complete payroll run?
The public Hirebase materials do not define the exact payload. Confirm whether the scoped handoff contains approved time, calculated wage values, or another agreed data set.
Link to this answerCan Hirebase send payroll data to ADP API Central?
ADP API Central offers APIs for use cases including payroll input and time and attendance. That vendor capability does not prove the Hirebase connection uses API Central; confirm its actual transport and scope.
Link to this answerWhat employee identifier should be matched?
This is an implementation question. Agree a stable identifier with the ADP account owner and test duplicates, missing values, and changed identifiers before relying on the mapping.
Link to this answerCan job or cost-center data be part of the handoff?
The Hirebase public material does not publish a complete ADP field map. Confirm whether job, location, or cost-center values are supported for the chosen ADP product.
Link to this answerDoes Hirebase submit tax forms or deposits through ADP?
No. Hirebase states it does not file statutory forms. The employer and payroll provider retain those responsibilities.
Link to this answerWho pays employees after the handoff?
ADP or the organization's designated payroll provider processes and disburses wages. Hirebase is responsible for the operational calculation and agreed handoff.
Link to this answerHow often does the ADP handoff run?
The public material does not establish a universal schedule. Agree the pay-period cutoff and transfer timing during implementation.
Link to this answerDoes the Hirebase page publish API retries for ADP?
No retry policy is established in the public product pages. Define detection, correction, replay, and reconciliation behavior as part of the proposed operating contract.
Link to this answerWhat happens when ADP rejects a worker record?
The published connector description does not specify rejection handling. Assign an owner to correct the source record, resubmit if supported, and reconcile the accepted population.
Link to this answerCan approved time adjustments reach ADP?
Hirebase describes approved time adjustments as part of payroll readiness. Confirm how those results are represented in the selected ADP handoff.
Link to this answerCan one Hirebase tenant connect to multiple ADP companies?
The public product material does not state a limit or multi-company behavior. Include the employer entities and account structure in technical discovery.
Link to this answerWhat permissions should IT review?
Review the selected ADP app or integration permissions, credential custody, least-privilege access, rotation, and support access with both IT owners. ADP API Central has its own authorization and product setup requirements.
Link to this answerCan a team test with an ADP sandbox?
ADP provides developer and test resources for some products, but availability depends on the product and program. Confirm access and environment support with ADP and Hirebase.
Link to this answerWhat records should payroll reconcile after a test run?
Compare the Hirebase approved worker population and totals with ADP's accepted and rejected records for the same pay period. Document discrepancies and their resolution owner.
Link to this answerDoes ADP's API documentation prove a Hirebase connector feature?
No. It documents ADP's interfaces. Hirebase implementation details, supported fields, and operational guarantees require Hirebase confirmation.
Link to this answerWhat should the ADP integration sign-off include?
Record the exact ADP product, approved data contract, responsible owners, normal and rejection test results, pay-period cutoff, access model, and support process.
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