Workforce Scheduling Platform for Multi-Site Hourly & Field Operations.
Hirebase is a single, unified system of record for distributed hourly teams. It connects drag-and-drop shift scheduling, compliance-gated worker dispatch, geofenced biometric attendance, and gross wage calculation inside your own dedicated Microsoft Azure cloud—under one organization-wide license that does not compound when headcount scales.
Master Project View
Drag-and-drop shift planning across multiple jobs and branches with overlap conflict prevention.
Down to 10 Metres
Configurable circular boundary per site. Validates worker distance before allowing punch-in.
Anti-Spoof Biometrics
Live mobile facial liveness verification eliminates buddy punching without costly kiosk hardware.
Non-PEPM Model
Organization-wide licensing; seasonal ramps and high roster turnover do not trigger per-head price increases.
End-to-End Workflow
One continuous operational chain: from roster creation to payroll export
Rather than stitching together third-party apps for onboarding, shift dispatch, time tracking, and gross wage calculation, Hirebase runs the worker lifecycle on a single system of record.
Master Project Scheduling
Dispatch teams across clients, branches, and custom job codes. Overlap conflict checks and mandatory publish steps ensure field crews only receive finalized rosters.
Activation Gating
Workers submit signed compliance records and complete scored LMS training courses. Configurable gates prevent uncertified staff from being scheduled on high-liability shifts.
Verified Attendance
Punches are gated by location radius math, mobile facial anti-spoofing checks, and mandatory pre-shift safety questionnaires before shifts can begin.
Gross Wage Calculation
Automatically calculates payable regular hours, shift differentials, and meal break penalties through multi-tiered manager approval queues into ADP, QuickBooks, or Paychex.
Operational Fit & Deployment Boundaries
Hirebase is purpose-built for complex hourly and field workforce operations. We state our criteria clearly to ensure qualified alignment.
Ideal Operational Fit
- Multi-site hourly operations with 200+ workers across field, retail, security, or facility sites
- High roster turnover where per-seat (PEPM) software fees cause compounding monthly budget spikes
- Enterprises requiring sovereign data residency inside their own Microsoft Azure cloud perimeter
- Operations experiencing ghost hours or buddy punching that require live biometric anti-spoofing verification
- Organizations needing custom shift-activation gates (mandatory training or safety checks before dispatch)
Not Designed For
- Small static offices or single-location businesses with fewer than 20 hourly employees
- Teams looking for an unverified honor-system time tracker without location or biometric telemetry
- Organizations requiring off-the-shelf consumer SaaS apps without enterprise configuration
- •Geofence perimeters are admin-selected per job location and can be configured down to 10 metres (250m is a configuration option, not a universal platform default).
- •Safety questionnaire sequences, training activation gates, and manager review tiers are tailored per client implementation rather than enforced as a rigid software template.
- •Current live customer deployments are located in North America; Azure architecture provides global technical deployability.
- •Native payroll connectors are ready for ADP, QuickBooks, Paychex, and CFS. Enterprise ERP connections (SAP, Oracle, Workday, Dynamics) are engineered per client implementation.
Architectural Comparison
How Hirebase compares to standard SaaS and enterprise suites
A neutral architectural comparison of commercial models, hosting security, and operational depth.
| Evaluation Criteria | Hirebase | Standard Multi-Tenant SaaS (e.g. Deputy) | Acquired Suites (e.g. UKG) |
|---|---|---|---|
| Deployment Architecture | Dedicated Client Azure Tenancy (BYOC) | Shared Multi-Tenant Public Cloud | Vendor-Hosted Enterprise Cloud |
| Commercial Model | Organization-Wide License (Non-PEPM) | $3.50 – $9.00+ Per Employee / Month | $32 – $50+ Per Employee / Month |
| Biometric Verification | Native Mobile AI Face Liveness | Passive Kiosk Photo (No Liveness) | Proprietary Fixed Hardware Kiosks |
| Geofence Precision | Configurable per site (down to 10m) | Standard Radius Pin Check | Stationary Clock Terminals |
| Workflow Adaptability | Configured to client policies & rules | Rigid Off-the-Shelf Templates | Heavy Multi-Month Consulting Required |
Common Inquiries
Frequently asked questions
Key questions operational leaders ask when evaluating our workforce scheduling platform.
What makes Hirebase different from standard workforce scheduling software?↓
Standard scheduling tools operate as shared multi-tenant SaaS that charges per employee per month (PEPM) and relies on unverified manual punch-ins. Hirebase is deployed single-tenant in the client's own Microsoft Azure tenancy, operates under an organization-wide license where adding headcount does not cause repricing, and integrates verified biometric attendance directly into the schedule.
How does Hirebase verify that an employee is physically at their scheduled shift?↓
Hirebase enforces biometric attendance verification on mobile devices. Administrators configure a circular geofence per job location (adjustable down to 10 metres). When clocking in, the worker's device verifies geographic position and performs live facial verification with anti-spoofing checks to eliminate buddy punching.
Can Hirebase adapt to unique shift-handover and safety questionnaire rules?↓
Yes. Rather than forcing operations into rigid off-the-shelf templates, Hirebase wraps around existing company policies. Safety questionnaires, required compliance documents, training course completion gates, and manager approval hierarchies are configured per implementation.
How does the schedule connect to our payroll system?↓
Hirebase reconciles scheduled shifts against verified punch telemetry, automatically calculating gross payable hours, shift differentials, and meal break penalties. It delivers verified batch exports directly into existing processors including ADP, QuickBooks, Paychex, and CFS.
Where is our workforce and biometric data hosted?↓
All employee profiles, rosters, GPS telemetry, and biometric templates are stored within a dedicated single-tenant instance inside your organization's Microsoft Azure cloud boundary (BYOC), ensuring total data sovereignty and works council compliance.
One record. Application to exit.
Nothing rekeyed.
We will map Hirebase to your compliance framework,
your ERP and your region.