Eliminate Buddy Punching & Ghost Hours.
Card swapping, shared PINs, and off-site punch apps quietly drain 2% to 5% of gross hourly payroll. Hirebase pairs native mobile facial liveness verification with centimeter-accurate site geofencing to ensure the right worker is physically on site.
Anti-Spoof AI
Liveness detection rejects photos, videos, and masks directly on the worker's phone.
Down to 10m
Configurable circular perimeter stops off-site clock-ins before they reach the timesheet.
$0 Fixed Kiosks
Runs natively on employees' existing mobile smartphones with zero kiosk servicing fees.
Works Council
GPS checked solely at punch time; zero continuous background tracking during shifts.
How It Works
Three mandatory validation gates for every shift punch
Traditional badge swiping and shared PINs assume the cardholder is the worker. Hirebase confirms physical identity, location boundary, and shift authorization simultaneously in under 3 seconds.
Geofenced Proximity Math
The mobile application checks GPS telemetry against the assigned job site perimeter (configurable down to 10 metres). Clock-in is locked until the worker is within range.
Live Facial Verification
The worker completes a live anti-spoofing camera scan. The algorithm confirms micro-movements to reject photos, screen recordings, and proxies.
Shift Gating & Reconciliation
The punch is matched against the published master schedule. Unscheduled workers or expired certification holders are flagged for manager approval.
Live Frontline Verification at the Receiving Bay
Zero buddy punching: attendance validated on the worker's mobile device.
How much is buddy punching costing your operations right now?
Use our verified interactive cost recovery model to estimate your exact payroll inflation based on headcount, average hourly wages, and shift inflation rates.
Operational Fit: Buddy Punching Prevention
Hirebase is designed to protect multi-site enterprise operations from systemic payroll leakage.
Ideal Operational Fit
- Multi-site operations with 200+ hourly workers experiencing inflated labor costs and suspicious punch patterns
- Distributed field, logistics, facility management, and retail crews with remote or off-site shift dispatch
- Enterprises wanting to replace easily compromised RFID cards, shared PIN pads, and paper timesheets
- Organizations seeking mobile-first verification without purchasing and servicing expensive kiosk terminals
- Operations that require verified attendance data exported directly into ADP, QuickBooks, Paychex, or CFS
Not Designed For
- Small single-location teams under 20 employees operating on an informal honor system
- Static office environments where employees work at dedicated desks and log tasks retrospectively
- Businesses requiring unverified consumer punch apps without GPS radius validation or identity verification
- •Geofence perimeters are admin-selected per job location and can be configured down to 10 metres (250m is a configuration option, not a universal platform default).
- •Safety questionnaire sequences, training activation gates, and manager review tiers are tailored per client implementation rather than enforced as a rigid software template.
- •Current live customer deployments are located in North America; Azure architecture provides global technical deployability.
- •Native payroll connectors are ready for ADP, QuickBooks, Paychex, and CFS. Enterprise ERP connections (SAP, Oracle, Workday, Dynamics) are engineered per client implementation.
Operational Inquiries
Frequently asked questions on buddy punching
Key questions operational leaders and CFOs ask when stopping shift fraud.
How does Hirebase prevent buddy punching without expensive biometric kiosks?↓
Hirebase runs biometric verification directly on the worker's mobile smartphone. During every shift punch-in, the app performs a real-time facial liveness check that detects printed photos, phone-screen replays, and physical masks. Workers cannot clock in on behalf of colleagues, eliminating the need for fixed biometric wall hardware.
What happens if a worker tries to clock in from home or outside the work site?↓
Shift clock-in is strictly bound to the physical location of the shift. Administrators configure a circular geofence boundary per job site (adjustable down to 10 metres). If the worker's device GPS coordinates fall outside the assigned site boundary, the punch is rejected and flagged for supervisor review.
How much payroll budget is typically lost to buddy punching and time theft?↓
According to industry workforce operational studies, unverified manual time tracking and buddy punching inflate gross hourly payrolls by 2.2% to 5.4% annually. In an operation with 250 frontline workers earning an average of $20 per hour, this represents between $110,000 and $270,000 in unworked wages paid each year.
Is employee facial biometric data stored or shared with external AI vendors?↓
No. Facial feature extraction occurs locally on the employee's mobile device, generating mathematical vector hashes rather than storing raw facial images. All telemetry resides within your organization's dedicated Microsoft Azure single-tenant instance (BYOC) and is never shared, sold, or used to train third-party public models.
Can managers approve punches if an employee had camera or GPS issues on site?↓
Yes. Hirebase provides an exception management queue where supervisors can review flagged punch attempts, view verified site timestamps, and issue audited manager overrides with mandatory reason codes.
One record. Application to exit.
Nothing rekeyed.
We will map Hirebase to your compliance framework,
your ERP and your region.